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The Importance of Written Communication (written communication) Written communication is just as important as oral communication. Of course, all communication requires a clear concise flow of ideas, and words that are easily understood by any reader or listener. Written communication is one of the most difficult forms of communication as writers are typically prone to write for themselves, instead of for their audience. It is important for readers to understand what has been written and why it has been written. Writing is very different from oral communication, because words are written they cannot be taken back. Communicating through writing is more concrete than verbal communication with more room for mistakes and misunderstandings. The slightest misunderstanding can cause chaos for many, so it is important to right as clear and concise as possible. This form of communication is defined as a clear expression of ideas in writing. The clear expression of ideas includes grammar, organization, and structure of an essay, book, article, or report. Grammar is a large part of written communication, and writers must always consider spelling, punctuation, writing style, and wording before displaying their work to the world. Proper grammar and form may have a varying importance for different writing jobs, and usually depend on the method of communication used for that job. However, it is always important to strive to use correct grammar, spelling, and punctuation. Most writers use spell check and grammar check on their computers to ensure that the grammar and spelling is suitable. Grammar is also a major factor when writing as a freelance writing and submitting work to an editor. Many editors will reject further submissions from writers who have too many grammar and spelling errors. Organization of a letter, essay, article, or book is also important factors of written communication. Communication should always have a logical organization that is easy for readers to follow. For the reader, it is much easier to read a paragraph with one common theme that relates to the entire work. Most writing requires a clear flow of ideas and proper transitions to indicate when a new idea is being presented. However, transitions are not often needed for pieces of writing that are clearly organized. Ideas should also be expressed in a manner that is easy for the reader to understand and recognize. Data in the writing should also be presented accurately to support conclusions and recommendations given by the writer. The structure is also important in a piece of writing. All writing is organized into five to seven sentence paragraphs that all relate to each other. The number of paragraphs usually depends on the work that is being written. For example, it is common for essay to contain five concise paragraphs that all relate to a common theme. Generally, essays begin with an introductory paragraph, followed by three supporting paragraphs, and ended with a concluding paragraph. The basic structure of a piece of writing is only the beginning of written communication; the words used and the organization of the work is important to the readers understanding of the work. In many cases, the style format, and content must be adjusted to the communication level of the reader. The ability to convey ideas to a certain reader are very important, and a key component of written communication. Like oral communication, written communication can be seen as an aspect of life that makes the world go round, and learning to communicate through written word has become a basic skill for most people. Communication is needed in all aspects of life, and although many people cannot write well, it is important to be able to communicate out loud and on paper.

A Top Notch Cover Letter Can Get your Foot in the Door If you have ever looked for a job, then you know that it is tough out there. Competition is always fierce, especially for those “dream job” type of positions – great company, great benefits, and great pay. If you want your resume to rise to the top of the pile in the Human Resources department and you want to get that call for an interview, then you need something to make your resume stand out from the rest. The best way to draw attention to everything you have to offer is to have a cover letter that jumps right off the page and grabs the attention of the reader. The cover letter is your first chance to make an impression, so make sure your cover letter makes you the one potential hire that is definitely going to be getting a call. Before you can get into the content of your cover letter, you have to cover your basics. You should never, ever have a “form” cover letter that you use with every resume you send. Tailor your cover letter specifically to each individual employer, mentioning their company and the position for which you want to be considered. Address the letter to the correct person – if you’re not sure who will be doing the hiring, call the company and ask. Don’t assume you can address your letter to the HR department and have that be close enough. Taking the time to write a personal cover letter to each company lets your potential employer know you pay attention to detail right off the bat. Of course, you should also make sure that your cover letter is grammatically correct and free of typos. A sloppy cover letter is a one way ticket to the trash can for your resume. Once you have your basics in order, you can turn your attention to what you are actually going to write in the cover letter. Your cover letter is your sales pitch to the company; you need to let them know why they should bet on your when they hire for the position. One great way to sell yourself is to show off how much you already know about the company. Let them know why you want to work there by specifically mentioning projects the company has been involved in that you admire or talking about the position of the company within the field. As you show off how much you know about the company, draw attention to the ways you can actively help the company grow and succeed by drawing parallels between your experience and their work. After you have shown that you have done your homework and know about the company, go into some detail about the unique aspects of your work history. Draw attention to any special achievements or awards and any educational background you have that makes you a good candidate for the job. Remember, your resume will be attached to the cover letter, so you don’t have to go into great detail. Just pick out the highlights that will make the reader want to turn the page and delve into your resume. How you close your cover letter makes as much difference has how you open it. State again exactly what job you want to be considered for, and suggest that you come in for an interview. You can also suggest a few dates and time for an interview to show that you are eager to move on to the next step. You should also give a time and date that you will call to follow up on your resume. A pleasant closing and your signature seal the deal on your winning cover letter.

Online Writing Labs: You have One Available for You (online writing labs) There are numerous colleges and universities around the United States and the world that offer online writing labs. The labs are designed to offer help and instruction for any writing matter. Most Online writing labs are only available to the students of the offering college or university, but there are a few that are open to the general public. Virginia Tech has an online self help section and email help available for questions you have about grammar. The online writing labs are beneficial to both the writer in need of the help and the person helping them. The helper or tutors are usually graduate students working for their degree they benefit from the additional teaching practice. The students are getting proofreading, critiquing, and feedback along with any help they may need. The online writing labs were created by the schools to offer extra help to their students in their writing. They offer support in most areas of writing including choosing a topic, grammar help, revising a draft, and editing. They provide tutored help in these areas to students and faculty. Many online writing labs are set up to help you in three ways; online self help, email support, and one on one personal support. The online self help applications are available 24 hours a day. For the email support you email in your paper or project and you will receive a response with in 24 hours. The one on one personal support is a great way for students to learn how to do their own proofreading and editing. The tutors will help show the students what to look for and how to find their own mistakes. This is a great opportunity for help with someone other than a teacher. Even though the online help is available student are encouraged to use the writing lab tutors on a regular basis to improve their writing skills. Purdue University has an online writing lab they call OWL. It offers a wealth of information that virtually anyone can use. They offer a highly detailed step by step instruct of the writing process and huge section on professional, technical, and scientific writing. A section in job search writing that walks you through everything, from your academic coversheet to writing a personal statement, step by step. General Academic writing and research and citation help. This is the best site for offering its advice absolutely free. This site definitely deserves to be bookmarked on your computer if you are a serious writer, a student, a teacher, it really doesn’t matter. The University of Richmond has a program they call Writing Center. Although not as complex as Perdue’s they offer online self help topics for writers. Starting with the writing process to grammar and punctuation, it is another option for you. The University of Wisconsin has the Writing Center that offers some help with the basics. One thing to keep in mind that many of the universities and colleges that offer these many take them offline in between semesters and on breaks. If you are a student, many of you have an online writing lab available at your school or one that reciprocates with your school. Though the general public have self help online help available to them, chances are your school will offer some sort of one on one help to guide you through your work. Check it out it could be very beneficial to you. If you don’t have one available, it is highly recommend checking out OWL at Perdue or search the Internet. There are a lot of self-help online writing labs available to you.